OpenClaw + Calendly: Automated Scheduling Workflows

Why Connect OpenClaw to Calendly?

Calendly handles scheduling — but what happens before and after the booking is where most teams lose efficiency. Someone books a sales call, and then the rep spends 15 minutes researching the prospect. A client books a consultation, and the follow-up email goes out 3 days late. Connecting OpenClaw to Calendly automates these surrounding workflows.

Tested in production with a sales team processing 50+ Calendly bookings per week, the integration delivered two major improvements: automated pre-meeting research briefs (pulling prospect data from LinkedIn and the CRM before each call) and instant post-meeting follow-up sequences (triggered the moment a meeting ends).

For meeting recording and transcript processing, pair this with the Zoom integration. For CRM updates triggered by bookings, combine with the HubSpot integration. New to OpenClaw? Start with the beginner setup guide.

Prerequisites

• OpenClaw installed and running.
• Calendly account — Free works for basic reads; Professional or Teams recommended for webhooks.
• Calendly Personal Access Token — generated from Integrations > API in your Calendly settings.

Step-by-Step Setup

Step 1: Generate a Calendly Personal Access Token

In Calendly, go to Settings > Integrations > API & Webhooks and generate a Personal Access Token:

# Store your Calendly token
export CALENDLY_TOKEN="your_personal_access_token"

# Verify the token and get your user URI
curl -s -H "Authorization: Bearer $CALENDLY_TOKEN" \
  "https://api.calendly.com/users/me" | jq '{name: .resource.name, uri: .resource.uri}'

Step 2: Find Your Organization and Event Types

# List your event types
curl -s -H "Authorization: Bearer $CALENDLY_TOKEN" \
  "https://api.calendly.com/event_types?user=YOUR_USER_URI" | jq '.collection[] | {name: .name, slug: .slug, uri: .uri}'

Step 3: Configure OpenClaw

# ~/.openclaw/config.yaml
integrations:
  calendly:
    access_token: ${CALENDLY_TOKEN}
    user_uri: "https://api.calendly.com/users/YOUR_USER_ID"
    webhook_url: "https://your-openclaw-instance.com/webhooks/calendly"
    pre_meeting_prep: true
    prep_lead_time: 30  # minutes before meeting

skills:
  - name: calendly-manager
    trigger: "calendly"
    actions:
      - list_events
      - get_event_details
      - list_invitees
      - create_webhook
      - pre_meeting_brief
      - post_meeting_followup

Step 4: Set Up Webhooks (Professional Plan)

# Create a webhook subscription for new bookings
curl -s -X POST "https://api.calendly.com/webhook_subscriptions" \
  -H "Authorization: Bearer $CALENDLY_TOKEN" \
  -H "Content-Type: application/json" \
  -d '{
    "url": "https://your-openclaw-instance.com/webhooks/calendly",
    "events": ["invitee.created", "invitee.canceled"],
    "organization": "YOUR_ORG_URI",
    "scope": "organization"
  }' | jq '.resource.uri'

Step 5: Install and Test

# Install the Calendly skill
openclaw skill install calendly-manager

# Test listing upcoming events
openclaw run "List all Calendly events scheduled for this week with invitee names and meeting types"

# Test pre-meeting brief
openclaw run "Generate a pre-meeting brief for my next Calendly booking: look up the invitee's company, role, recent news, and any prior interactions in our CRM"

Example Use Cases

1. Automated Pre-Meeting Research

schedule:
  pre_meeting_prep:
    cron: "*/30 * * * *"
    action: "Check Calendly for meetings starting in the next 30 minutes. For each meeting, generate a prep brief: invitee name, company, role, LinkedIn profile summary, recent company news, any existing CRM records, and suggested talking points. Send the brief via Slack or email."

2. Post-Booking CRM Updates

When someone books a Calendly meeting, OpenClaw automatically creates or updates their record in HubSpot with the meeting type, date, and any form responses from Calendly's booking questions:

# Triggered by Calendly webhook
on_event: "invitee.created"
action: "Look up the invitee email in HubSpot. If contact exists, log the meeting and update the deal stage. If new, create a contact with the booking details and assign to the appropriate sales rep based on the event type."